# Share a Mind Map and Work with Tasks

Choose collaborators, discuss topics, and manage linked Schedule tasks without confusing map edits with task changes.

Reviewed 2026-10-28

## Choose the right sharing role

The owner can share a map with eligible people in the same organization. Confirm each person and choose the least access they need:

- A viewer can inspect the map.
- A commenter can participate in discussion.
- An editor can change map content.

Review the sharing list after saving. Map sharing does not grant access to every client, task, or other app mentioned in the map. Do not put private record details into a broadly shared topic.

## Discuss a topic

Select the intended topic, open comments, and write the message for the people who can access the map. Use replies to keep a discussion together. Resolve or reopen a discussion as appropriate.

Review the audience before adding client information. A comment is not a client message, a task assignment, or a notification delivery receipt.

## Make a task

When the control is available on an editable topic, choose **Make a task**. Review the task's title, notes, due date, and assignment through the offered task controls.

A linked task is the same task used in **Schedule**. Use **Open in Schedule** to inspect it there. Your task access is checked separately from map access.

## Complete or reopen the task

Change completion through the task control, then confirm the result in Schedule. Reopening in either location changes the same task.

Undoing a graph edit does not undo task completion. Use the task's own completion or undo control and verify the resulting status.

## Unlink, copy, or remove a topic

Unlinking or removing a topic keeps its Schedule task. Decide separately whether the task itself should be changed.

Copying, importing, exporting, or restoring a map does not create or reconnect Schedule tasks. Check task links explicitly after recovery rather than assuming a visual copy includes them.

## Handle unavailable work

If a task is unavailable, confirm your access and whether it still exists. Do not copy another person's private task details to work around restricted access.

Before sharing an export, inspect it as a separate document. Task-specific display details and map-owned text have different visibility; only include information the intended audience may receive.